Administration Coordinator (Culinary) Hilton Hotels

As Administration Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Administration Coordinator will perform the following tasks to the highest standards:

• Manage the Departmental schedule
• Handle all calls and appointments, courteously and promptly
• Provide accurate management of all documentation and maintain a systematic filing system
• Assist with the coordination of special projects, including scheduling and follow-up
• Arrange accommodation and flights for the Manager business travel
• Any other ad hoc tasks as requested by Manager(s)
• Excellent ability to multi-task and remain calm under pressure
• Strong follow up and excellent attention to detail
• Ability to consistently meet deadlines
• Working knowledge of computers in a Window environment with emails Microsoft Word, Excel and related printers and equipment
• Excellent interpersonal skills to communicate with all levels of management and employees
• Excellent organizational skills
• Administer payroll records and vacation schedules for culinary colleagues
• Assist with the scheduling of chefs in all kitchens
• Assist with recruiting of culinary employees through candidate assessment and pre- screening
• Coordinate departmental trainings, seminars and competitions
• Assist with food costing and development of menu items in both restaurants and banquets
• Prepare and update Food Hygiene and Health & Safety records /
• Read, sort and route incoming mail and interoffice documents
• Compose and distribute correspondence and memoranda, reports, documents, forms and other printed materials
• Set up, organize and maintain correspondence files and other departmental records so that they are easily retrievable by department members
• Order, distribute and coordinate inventory office supplies as required
• Maintain and organize in a professional manner, personal workspace and shared department spaces such as copy and supply rooms
• Coordinate departmental and management team meetings
• Communicate company policies, procedures and processes as applicable
• Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required
• Create, compose, and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.
• Assist stewarding department with administrative duties as needed