Administrative Assistant Cum Document Controller SAFCO IMPEX FZE

Employer Active

Posted 37 min ago

Experience

1 - 5 Years

Job Location

Ajman - United Arab Emirates (UAE)

Education

Any Graduation

Nationality

Any Anglophone National

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Prepare customer invoices from supplier bills and ensure accuracy of all related documents.

  • Track and monitor shipments, ensuring trade documents (invoice, packing list, bill of lading, certificate of origin, etc.) are correct and complete.

  • Maintain and track supplier invoices, customer bills, and payment records.

  • Respond promptly to queries from banks, customers, and suppliers.

  • Generate and submit weekly operational and financial summary reports to management.

  • Ensure compliance with UAE requirements for trade licenses, visas, and other government filings.

  • Support the General Manager in day-to-day administrative tasks and coordination with external parties.

  • Maintain organized filing systems for invoices, payments, and compliance documentation.

  • Location:Ajman, UAE - 6 days per week (half-day on Friday)

Desired Candidate Profile

  • Bachelor’s degree in Business Administration, Accounting, or related field.

  • 1–5 years of experience in administration, accounts, or documentation (preferably in trading/logistics).

  • Strong proficiency in Microsoft Excel; familiarity with Tally, ERPNext, or similar accounting software is a plus.

  • Excellent English communication skills (Arabic is an advantage).

  • Strong attention to detail and organizational skills.

  • Ability to handle multiple priorities and meet deadlines.

  • Professional, reliable, and responsive in communication.

  • Knowledge of UAE trade license, visa, and compliance processes is an advantage.

  • Valid UAE Driver's license.

Please respond to the query at the following URL: https://forms.gle/1rBcEzmb4HRqroKm9

Employment Type

    Full Time

Company Industry

  • General Trading
  • Export
  • Import

Department / Functional Area

  • Administration

Keywords

  • Excel
  • ERP
  • Data Analysis
  • Computer Proficient
  • Reporting
  • Organizational Skills
  • Office Manager
  • Executive Secretary
  • Executive Assistant

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SAFCO IMPEX FZE

We are a small but fast-moving trading company based in Ajman, UAE, looking for a detail-oriented Administrative & Documentation Assistant to support our daily operations. The role involves managing supplier and customer documentation, preparing invoices, tracking shipments, maintaining financial and compliance records, and supporting management with regular reporting.