Administrative Assistant

Darpe

DARPE Introduction

DARPE helps non-profit organizations, consulting firms, public agencies, as well as individual consultants, identify tenders and grant opportunities; build informed partnerships; position their organizations; and win new contracts and grant awards more consistently and strategically across the Middle East's development-aid market.

We provide our members with business intelligence that helps them turn opportunities into winning proposals across the MENA region, all on one synchronized, searchable platform. DARPE is the only platform in the Middle East that brings funders and implementers, businesses and non-profits, and everyone in between together under one roof.

Job Summary

• Are you highly organized and able to manage multiple administrative tasks simultaneously?
• Do you enjoy coordinating schedules, organizing information, and supporting teams to ensure smooth day-to-day operations?
• Are you detail-oriented, proactive, and able to maintain high standards of accuracy and professionalism?

If so, you may be the perfect fit for our growing team. We are seeking an Administrative Assistant to support organizational operations, coordination, and internal administration, contributing to an efficient and productive work environment.

Responsibilities

1. Provide administrative support to management and team members, including scheduling meetings, maintaining calendars, and coordinating appointments.
2. Prepare, organize, and maintain electronic and physical records, files, and administrative documentation.
3. Draft, proofread, and format correspondence, reports, presentations, meeting minutes, and other business documents.
4. Coordinate internal and external communications, including responding to inquiries, scheduling calls, and managing email correspondence.
5. Support the organization and logistics of meetings, webinars, training sessions, and events.
6. Assist with data entry, database maintenance, and record management to ensure information is accurate and up to date.
7. Coordinate with vendors, service providers, and consultants as required to support operational needs.
8. Track administrative tasks, deadlines, and follow-up actions to ensure timely completion.
9. Support human resources and recruitment processes, including interview scheduling, onboarding coordination, and personnel record management.
10. Perform additional administrative and operational duties as assigned.

Qualification and Experience

• Bachelor s degree in business administration, Management, Communications, International Development, or a related field.
• 1 3 years of experience in an administrative, operations, office management, or executive support role.
• Experience working with international organizations, consulting firms, NGOs, or development-sector organizations is an asset.
• Experience coordinating meetings, managing documentation, and supporting teams in a professional environment.

Job Requirements and Skills Required

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills in English.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong problem-solving and coordination skills.
• Professionalism, discretion, and ability to handle confidential information.
• Demonstrates flexibility, initiative, and strong teamwork skills.
• Comfortable working in a fast-paced and dynamic environment.

Key Performance Indicators

• Timely completion of assigned administrative tasks.
• Accuracy and organization of company records and documentation.
• Effective coordination of meetings, events, and communications.
• Responsiveness to internal and external requests.
• Successful tracking and follow-up of administrative deadlines and action items.

Application Submission

Submit your application at info@darpe.me

Application Requirements

• Updated Curriculum Vitae.
• Cover Letter.
• Include two professional references in the cover letter.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position. DARPE is a non-smoking work environment.