Administrative Assistant

Client of NADIA Global

Provide administrative, clerical, and translation support to ensure smooth operations of the Dubai office. The Administrative Assistant will act as a liaison between the Japan head office and the UAE team, maintaining efficient communication, documentation, and coordination in both Japanese and English.

Key Responsibilities:

• Administrative & Office Support
• Manage daily office operations, including correspondence, scheduling, filing, and supplies management.
• Prepare and translate business documents, reports, and communications (Japanese English).
• Handle travel arrangements, hotel bookings, visa processing, and meeting coordination.
• Support management with calendar management and appointment scheduling.
• Maintain office records and ensure all documentation is up to date and organized.
• Communication & Coordination
• Serve as the main point of contact for communication between the Dubai office and the Japan headquarters.
• Draft and translate internal/external emails, letters, and meeting minutes.
• Coordinate with vendors, service providers, and government agencies as required.
• Assist in organizing corporate events, meetings, and client visits.