Administrative Assistant
Macromed
Employer Active
Posted 3 hrs ago
Send me Jobs like this
Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Provide high-level administrative support to senior executives, including calendar management, travel coordination, and meeting preparation.
Coordinate internal and external meetings, including agenda creation, minute-taking, and follow-up actions.
Assist in the preparation of presentations, reports, and documentation, particularly those related to regulatory compliance, clinical trials, and board meetings.
Liaise with internal departments such as regulatory affairs, legal, and finance on behalf of executives.
Manage confidential and time-sensitive information with discretion.
Organize and maintain executive files, records, and correspondence.
Support project management activities and track timelines for executive-level initiatives.
Communicate with key stakeholders, including board members, investors, external partners, and regulatory bodies.
Handle expense reporting, invoice processing, and procurement tasks as needed.
Participate in event planning for executive off-sites, investor meetings, and internal town halls
Undertake tasks as required by the management
Desired Candidate Profile
Bachelor s degree preferred; equivalent experience may be considered.
Strong understanding of pharmaceutical terminology and operations is a plus.
Excellent organizational, written, and verbal communication skills.
Ability to prioritize tasks and manage time effectively in a fast-paced environment.
High degree of discretion, integrity, and professionalism.
Languages
Arabic & English, French is a plus
Computer Knowledge
Office Productivity Software
Microsoft Office Suite (expert-level skills):
Outlook email, calendar scheduling, meeting coordination
Word document formatting, official correspondence, reports
Excel data entry, basic formulas, charts, tracking budgets or project timelines
PowerPoint creating and formatting executive-level presentations
Familiarity with electronic filing systems and document version control
Knowledge of tools like:
SharePoint
DocuSign
Dropbox for Business
Google Workspace (Docs, Sheets, Drive)
Competencies and skills
Experience supporting C-level executives or board members.
Ability to work independently and handle sensitive business matters with confidentiality.
Company Industry
- Pharma
- Biotech
- Clinical Research
Department / Functional Area
- Administration
Keywords
- Administrative Assistant
Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@naukrigulf.com