Administrative Assistant

Walter P Moore

In this role, the Administrative Assistant will provide support such as:

• Coordinate with the Saudi Arabian government departments and agencies to obtain licenses, permits, and visa processing.
• Handle all government portals and update the company profiles on such portals as GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem and others as needed.
• General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.
• Taking initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support including IT and translation support, compiling and drafting letters, assistance with accessing and maintaining government portals to ensure compliance, typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.
• Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.
• Assist with internal and external activities such as staff activities, in-office lunches, trainings, social events, and client development activities as needed.
• Perform other duties as required.