Administrative Coordinator
Client of Brunel
Employer Active
Posted on 18 Dec
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Undertakes divisional leave administration within the e-Time system and maintains staff schedules, calendars, and yearly planner for the designated areas.
- Initiates and tracks purchase requisitions and manages the division's P-card ensuring the availability of adequate materials and supplies.
- Serves as a liaison with internal and external stakeholders for tracking and logging invoices, payments, and other ongoing requests until closure.
- Prepares, updates, and maintains documentation, reports, databases, and presentations in electronic and hard copy format related to the division.
- Actively participates in projects, tracking progress and assists with planning and organizing special events and programs.
- Screens, sorts, logs, and drafts memos, notifications and other communications related to the division.
- Coordinates the travel logistics, conference registrations etc. and assists with compiling the reimbursements forms for the designated unit leadership and staff.
- Updates and maintains divisional policies and procedures, disseminating information as advised.
- Schedules meetings, prepares agendas, records, and transcribes the minutes of the meetings taking appropriate action as required.
- Provides onboarding support for new hires, including initiating SPRF forms, user relocation, and space modifications. Also responsible for maintaining space allocation data for the division.
- Tracks inventory and stationery and manages goods for the unit which may include receiving of goods, logging, handover and updating information where required as applicable.
- Perform other duties as assigned.
Desired Candidate Profile
- Bachelor's Degree in any discipline, preferably Administrative Sciences with 6 - 7 years of administrative experience.
- Prior experience in higher education, healthcare or research setup is an added advantage.
- Customer-focused with strong verbal and written communication skills.
- Excellent organizational skills with the ability to prioritize tasks in a challenging environment.
- Good problem-solving skills and attention to detail.
- Ability to work both independently and as part of a team.
- Proficient in using enterprise resource planning (ERP) systems, such as SAP, and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).
Company Industry
- Recruitment
- Placement Firm
- Executive Search
Department / Functional Area
- Administration
Keywords
- Administrative Coordinator
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Client of Brunel
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