Administrative Officer

Client of Talentmate

An Administrative Officer is a key member of any organization, ensuring that day-to-day operations run smoothly. This role involves managing the administrative functions of the company, coordinating between different departments, and providing support to executives and staff alike. Administrative Officers are responsible for handling a variety of tasks that support organizational efficiency, ranging from scheduling meetings and preparing reports to managing office supplies and overseeing other clerical duties. A successful candidate will possess strong organizational and multitasking skills, excellent communication abilities, and the capacity to work independently as well as part of a team. The role is vital in maintaining the order and productivity of the office environment, making it an indispensable position within the company.

Responsibilities

• Oversee administrative tasks to support the organization's daily operations and workflow.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior management.
• Manage and organize office records, ensuring that all documents are filed properly.
• Maintain office supplies inventory by checking stock and ordering necessary items.
• Provide executive support, including drafting correspondence and handling confidential documents.
• Assist in the preparation and formatting of reports, presentations, and other communications.
• Handle incoming phone calls, emails, and other forms of communication efficiently.
• Supervise and train junior administrative staff, delegating tasks as needed.
• Ensure compliance with all organizational policies and legal regulations.
• Facilitate smooth communication between departments to enhance organizational efficiency.
• Oversee office maintenance and liaise with vendors and service providers as necessary.
• Contribute to team meetings and offer suggestions to improve administrative processes.

Requirements

• Bachelor s degree in Business Administration or a related field preferred.
• Proven experience as an administrative officer or similar administrative role.
• Strong organizational skills with keen attention to detail and multitasking ability.
• Proficiency in Microsoft Office Suite and other relevant office management software.
• Excellent verbal and written communication skills for effective correspondence.
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills and a proactive attitude towards responsibilities.