Administrator EMIRATES GLOBAL ALUMINIUM (EGA)

KEY ACCOUNTABILITIES:

Correspondence and Documentation
Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms.
Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records.

Visitors and Incoming Calls
Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional and/or management staff, and provides information to callers requiring knowledge of the agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures.

Meetings
Schedules and arranges meetings and conferences for professional and/or management staff and notifies interested parties; makes travel reservations as needed.
Takes minutes or recordings of meetings for distribution to participants.

Information Recording and Archiving
Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
Enters, retrieves, updates, verifies, and deletes information from electronic files.

Office Supplies
Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that inventory stocks meet demand.

Safety, Quality & Environment
Complies with all relevant safety, quality, and environmental management policies, procedures, and controls to ensure a healthy and safe work environment.

Related Assignments
Performs other related duties or assignments as directed.