Assistant Manager - Event Management Higher Colleges of Technology

Monitor compliance of campus events with approved policies, procedures and processes set by Communications Central Services, HCT brand, and media relations policies.

• Liaise with relevant internal stakeholders to obtain detailed and complete briefing on key messages to underpin events.
• Develop and maintain a campus event calendar while liaising with internal stakeholders to capture their event requirements that will be consolidated centrally.
• Negotiate agreements with event vendors and suppliers in cooperation with campus Procurement and within budget.
• Manage contractors and suppliers (graphic designers, agencies, distributors, printers etc.) for events to receive quality services and supplies.
• Liaise with Marketing for the design and production of marketing collateral (e.g. banners, flyers, brochures).
• Coordinate logistics to meet budget, time and quality standards of events.
• Evaluate events through surveys, to collect and analyse feedback from event participants and identify lessons learned and improvement opportunities.
• Manage the adherence to protocols in all events conducted at the campus level.
• Manage issues and risks related to campus events and escalate to relevant stakeholders as needed.
• Manage gift item supplies and ensure that they are distributed in line with relevant guidelines.
• Reach out to community organisations to get support/coverage for campus events, and/or engage with community organisations to participate in HCT events.
• Provide professional development support and perform periodic performance reviews for direct subordinates based on HCT's Performance Management System.
• Coach and mentor subordinates on a regular basis.
• Contribute in an effective and efficient manner to the recruitment and development of UAE Nationals.