BUSINESS ASSISTANT

Johns Hopkins Aramco Healthcare

Job Description Summary

The Business Assistant assist more senior Business Assistants in performing moderately complex clerical and administrative duties for the team and its members .- which includes handling correspondence, records and filing, answering and/or responding to telephone calls, reception duties (as needed), and any other clerical responsibilities deemed necessary for the efficient running of their reporting area .- in order to ensure seamless and efficient administrative support for the assigned business area.

Operational Roles & Responsibilities

• Assist with daily administrative duties and complete a broad variety of clerical tasks
• Help prepare and edit documents such as reports memos and emails as instructed
• Support team members by maintaining filing systems both electronic and physical to ensure easy access to documents and records
• File and retrieve corporate documents records and reports to facilitate efficient workflow
• Maintain office supplies by checking stock to determine inventory levels anticipating requirements and placing orders when necessary
• Coordinate logistics for meetings including room bookings equipment setup and preparation of meeting materials
• Answer and direct phone calls take messages and field inquiries from internal and external stakeholders
• Organize and schedule appointments ensuring all necessary preparation is completed in advance
• Assist in the preparation of regularly scheduled reports ensuring accuracy and timely submission
• Help with the arrangement of travel plans itineraries and agendas as required