COO - Executive Support

Confidential Company

Job Summary

The COO Executive Support is responsible for providing high-level administrative, operational, and coordination support to the Chief Operating Officer (COO). The role ensures the effective management of executive priorities, business communications, reporting, and follow-up activities while supporting the successful execution of strategic and operational objectives. The position acts as a key liaison between the COO and internal and external stakeholders, ensuring seamless coordination and efficient workflow management.

Key Responsibilities

Executive Support

• Provide direct administrative and operational support to the COO.

• Manage the COO’s calendar, appointments, meetings, and travel arrangements.

• Screen and prioritize communications, correspondence, and requests directed to the COO.

• Prepare presentations, reports, business correspondence, and executive documentation.

Coordination & Follow-Up

• Coordinate meetings, prepare agendas, and record meeting minutes.

• Track action items and follow up with departments to ensure timely completion.

• Monitor progress on key operational and strategic initiatives.

• Support the COO in managing daily priorities and business commitments.

Reporting & Communication

• Consolidate operational reports, dashboards, and business updates for executive review.

• Maintain accurate records, files, and confidential documents.

• Coordinate communication between the COO and internal/external stakeholders.

• Assist in preparing management reports and board-level presentations.

Project Support

• Support special projects and strategic initiatives assigned by the COO.

• Assist in monitoring project milestones, deliverables, and timelines.

• Coordinate cross-functional activities to ensure alignment with business objectives.

Administration & Governance

• Maintain confidentiality of sensitive business information.

• Ensure timely processing of approvals, documentation, and executive requests.

• Support compliance with company policies and governance requirements.