Coordinator - Planning

Dubai World Trade Centre

Core Duties & Responsibilities

• Maintain high quality job standards and professional image relationship with suppliers/contractors and staffs
• Effective and efficient retrieval of all data pertaining to operational activities
• Operates within established level of operational responsibility and authority
• To continuously implement cost control measures and strategies in Resource requirements
• Proactively assist Hospitality Operation department heads in various projects
• Initiate the Procurement procedure based on records maintained and based upon the quality check
• Follow up on the release of QEFs and LPOs by P&C department
• To be well versed with PR, PO generations in line with valid contracts and approved budget
• Support Department on Annual CAPEX Planning
• Support developing ROI measurement tool for CAPEX purchases
• Manage Business Case development for CAPEX purchases
• To Liaise with Accounts Payable with regards to vendors payment
• To analyze and reconcile the payable invoices and provide feedback for any variation
• Monthly accrual
• Knowledge and improve the service operations, knowledgeable about all the resources of CAPEX and OPEQ
• Coordination with the F&B Retail manger/ event planner to understand third party vendor requirement for event
• Communication and coordination with food vendors and finding the suitable from the market based on the event structure
• Preparation of event proposal and communication to the stake holders for approval
• Contracting, on boarding process and post event payment coordination as per the food truck SOP
• Ensures and support inter departmental coordination for effective utilization of resources (e.g. Operations, Production Kitchen, Commercial, central support, Fleet, resource planning etc)
• Ensure guest satisfaction with products and services. By coordinating the required samples on a timely manner for last minute Vip events, weddings and others
• Working on the Actual orders and coordinating with supplier until delivery of the promised equipment to provide to the events
• Ensure complaints are dealt promptly and efficiently
• Gather suggestion and feedback from the Vendor and internal clients to improve service standards
• In line with new implemented systems, maintain the track of all the tasks assigned and utilization reports
• To reconcile Delivery notes and system generated reports for suppliers invoicing
• To ensure deliverables are in line with approved standards and directives by management
• Perform duties in line with the Quality standards, applicable Legislation and Audit perspective
• Maintain administrative workflow as per the approved methods/process
• Maintain absolute confidentiality and honesty
• To support the achievement of budgeted financial and operating cost set by Management
• Process and report all financial transactions
• To protect all DWTC assets during event within or outside DWTC
• Reports all incidents/ accidents in accordance with established DWTC Varp procedures

Operating Environment

• MS Office applications knowledge and software s
• To work as per the business/operations demands within DWTC or outside DWTC