Dean of Admission, Registration and Student Affairs

Muscat University

Purpose of the Role

The Dean of Admission, Registration and Student Affairs provides strategic leadership and operational oversight for all student-related services. The Dean ensures excellence in admission, registration, records management, and student journey. The role focuses on enhancing the overall student experience, promoting student success, and ensuring compliance with institutional policies, accreditation standards, and national regulations.

Key Responsibilities

1- Leadership and Strategy

• Provide strategic direction and leadership to all functions under Admission, Registration, and Student Affairs.
• Develop policies, procedures, and systems that ensure high-quality student services aligned with the University s mission and strategic objectives.
• Lead the preparation and implementation of operational plans and performance indicators for all related sections.

2-Admissions and Registration

• Oversee the admission process, ensuring transparency, fairness, and alignment with regulatory and accreditation requirements.
• Direct the registration process, ensuring accurate student records, proper academic progression tracking, and compliance with data protection standards.
• Ensure the timely publication and execution of academic calendars, program, registration, Student Induction/orientation, and graduation processes.

3- Student Affairs and Engagement

• Lead student engagement initiatives, student welfare programs, and support services that foster a positive and inclusive campus environment.
• Ensure the effective delivery of medical, counseling, career services, extracurricular activities, and student development programs.
• Promote student participation in governance, feedback and satisfaction mechanisms, and decision-making forums.
• Lead and monitor student finances and grants.
• Lead and monitor student discipline, appeal and grievance matters.
• Lead on supporting and facilitating students accommodation, catering and transportation.

4- Career and Employment Services:

• Evaluate and assess the provided services and plan for improvement
• lead on student career planning and development

5- International Students

• Develop and oversee policies and processes for the admission, and support of international students.
• Ensure compliance with national regulations regarding visas, residency, and student sponsorship.
• Provide orientation, integration, and tailored support programs that enhance international student retention and success.
• Build partnerships with international agencies, recruitment firms, and educational institutions to attract and retain a diverse student body.
• Monitor the academic and social integration of international students, ensuring they have access to specialized advisory and welfare services.

6- Compliance, Audit, and Risk Management

• Ensure all admission, registration, and student affairs operations comply with national laws, ministry directives, accreditation requirements, and internal relevant policies.
• Implement and monitor internal controls, risk management measures, and audit recommendations to safeguard the integrity of student records and services.
• Ensure financial transparency and accountability in student-related operations (e.g., admission fees, student activity funds).

7- Collaboration and Representation

• Collaborate with academic faculty, support centers, and external stakeholders to support student progression, retention, and graduation outcomes.
• Represent the University in external committees, accreditation visits, and engagements related to student services and etc.
• Maintain strong communication channels with students, faculty members and administration to promote student success.