Document Controller

Parsons Corporation

Position Overview:

We are seeking a detail-oriented and organizedDocument Control Coordinatorto join our team. Under general supervision, you will perform a variety of document control functions for a project or department. You will coordinate the flow of documents between project operations, engineering disciplines, construction teams, and other department groups. This role may involve managing documentation for a small-sized project and requires knowledge of document control processes and electronic systems used for documentation management.

Key Responsibilities:

• Process various document types through all procedural steps in accordance with established guidelines.
• Ensure compliance with pre-established document control requirements, such as document numbering systems and approval signatures.
• Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and reports as required.
• Enter data and generate reports using standard office automation tools or department-specific applications.
• Scan documents for electronic storage and maintain an established data distribution system and schedule based on client, project, department, and supplier requirements.
• Expedite review, signature approval, and release of supplier and internally produced documents.
• Perform light clerical duties, such as typing, filing, answering phones, and messenger services.
• Assist junior document control staff to ensure effective implementation of project-specific procedures.
• Collaborate as a team player, ensuring deadlines are met and fostering positive relationships with colleagues.
• Perform other responsibilities as assigned, commensurate with the role and level of responsibility.

Key Relationships:

• Supervision Received: Document Control Supervisor; Project Manager
• Supervision Given: Technical guidance to lower-level Document Coordinators
• Internal Contacts: All employees on the project; all engineering disciplines
• External Contacts: Clients; Suppliers

Education and Experience:

• High school diploma (or equivalent) required.
• ideally 4+ years of relevant work experience, including 3+ years of prior document control experience.

Skills and Competencies:

• Proficiency in MS Office, including Microsoft Word, PowerPoint, and Excel.
• Working knowledge of Electronic Document Management Systems.
• Strong written and oral communication skills.
• Excellent organizational and interpersonal skills.
• Ability to interact effectively with project personnel and management.