Document Controller

Alcazar Energy

Lead the assessment, selection and procurement of a suitable Document Control / Document Management platform for construction projects.

Define system requirements in coordination with Technical, ESG, Legal and other internal stakeholders.

Support commercial and contractual evaluation of potential vendors.

Lead implementation, configuration and roll-out of the selected system.

Develop document control procedures, workflows, naming conventions and folder structures aligned with project and corporate requirements.

Act as system Administrator and Champion of the platform.

Provide and/or coordinate training and ongoing support to internal teams and external stakeholders.

Administer records, drawings and documents in accordance with internal Quality Management Systems and project requirements.

Ensure proper codification, version control and status tracking of documents (e.g. approved, under review, for construction, final, superseded).

Manage transmittals and maintain precise, auditable records of document submissions and correspondence.

Control and maintain registers (drawings, transmittals, technical queries, correspondence, etc.).

Ensure updated versions of drawings and documents are available to relevant stakeholders.

Coordinate with Technical team, consultants, contractors and Owner s Engineer to ensure timely submission, review and archiving of documentation, particularly interface with their Document Control function as applicable.

Monitor and review contractor document control systems to ensure compliance with contractual requirements.

Maintain secure and structured electronic and (where required) hardcopy archives.

Ensure document control processes comply with corporate policies, ESG requirements, lender standards and project agreements.

Support audits (internal, external, lender) by providing accurate document records and reports.

Maintain structured access control and permission rights within the document management system.

Continuously review and improve document control processes to enhance efficiency and traceability.

Liaise with IT and other internal functions regarding system integration and data security requirements.

Provide structured document control support across ESG and Technical teams as required.

Coordinate signature workflows and controlled document issuance processes where needed.

Support preparation and controlled filing of key project documents including contracts, reports, and formal correspondence.

Provide periodic reporting on document control KPIs and system performance.