Document Controller Aqleh Engineering Consultant

1. Communication and Liaison:

• Liaise effectively with the Resident Engineer, Engineers, site staff, and external contacts on behalf of the project office.
• Screen and manage incoming emails and telephone calls, action responses, and redirect correspondence when necessary.
• Serve as a key point of contact for communications between the project office and external stakeholders.

2. Meeting Coordination and Documentation:

• Coordinate and organize meetings, seminars, and events within the project office and with external clients.
• Assist with the preparation of presentations, agendas, and minutes for project-related meetings.
• Document and distribute meeting minutes and action items to ensure follow-up.

3. Administrative Support:

• Provide word processing, clerical support, photocopying, filing, and minute-taking duties related to the project.
• Maintain confidential project records and organize reports, correspondence, and related materials for easy retrieval.
• Perform secretarial, administrative, and organizing tasks, ensuring alignment with organizational policies.

4. Process Improvement and Record Management:

• Propose and implement improvements to internal processes and procedures to enhance office administration efficiency.
• Maintain computerized records of all service users referred to the project and ensure accurate record-keeping.
• Monitor and manage the flow of documents to and from the project, ensuring that all documents are filed and indexed appropriately.