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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
KEY RESPONSIBILITIES:
- Receive and log invoices, payment certificates, and technical documents from consultants, contractors, and vendors.
- Verify formatting and compliance requirements before uploading to the document management system (e.g., SharePoint, Tjori).
- Maintain document logs, manage version control, and ensure timely circulation of documents in accordance with Delegation of Authority (DOA).
- Coordinate review and approval workflows across internal departments and external stakeholders.
Project Support
- Attend site meetings and prepare minutes.
- Assist project teams (design, engineering, MEP) with document-related tasks and contract administration.
- Draft letters and formal responses as required.
Project Closeout
- Collect final project documentation such as as-built drawings, warranties, and guarantees.
- Cross-check submissions against handover checklists and submit to the Asset Management Support Services (AMSS) team.
- Support snagging and final account documentation processes.
Asset Management
- Conduct inventory checks of unused on-site materials and manage asset transfer documentation.
- Coordinate approvals from business owners in line with DOA requirements.
Desired Candidate Profile
QUALIFICATIONS & EXPERIENCE:
- Education: Diploma in a related field is required; a Bachelor's degree is preferred.
- Experience: 2-5 years of relevant experience in document control, ideally within construction, engineering, or real estate development.
- Systems Knowledge: Proficiency in document control platforms such as Open Text, Oracle Primavera Unifier, SharePoint, Tjori, or equivalent systems.
Key Skills:
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Proficient in written and verbal communication.
- Familiarity with regulatory documentation standards and quality management systems.
- Commitment to maintaining confidentiality and information integrity.
Company Industry
Department / Functional Area
Keywords
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