Document Controller

Pentascribe

Maintenance/Construction Project.

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• Shall have a minimum of 2 - 5 years' experience in document control within construction/engineering projects.
• Shall have high proficiency in MS Office, EDMS, SharePoint / OneDrive or similar systems. Especially in excel with knowledge of conditional formatting, etc.
• Shall have a good understanding of ISO 9001 documentation requirements.

The Document Controller is responsible for the effective control, distribution, storage, and retrieval of documents and records in accordance with ISO 9001:2015 requirements, ensuring document integrity, traceability, and availability for project execution, audits, and client requirements.

• Shall establish, implement, and maintain the document control system in line with ISO 9001 procedures.
• Shall control the issuance, revision, approval, and distribution of all controlled documents.
• Shall ensure only the latest approved revisions are available at points of Shall maintain a Master Document Register (MDR) for all IMS and project documents.
• Shall remove and archive obsolete or superseded documents promptly.
• Shall coordinate document submissions to clients, consultants, and subcontractors.
• Shall track document status (submitted, approved, revised, rejected).
• Shall ensure timely receipt and distribution of client comments.
• Shall support internal and external audits by providing required documents and records.
• Shall assist Quality Manager / HSE Manager in closing audit findings related to documentation