Job Description

Roles & Responsibilities

Maintained and managed the complete document control system for Dubai Hills Mall.
Created and updated comprehensive Excel-based document index for accurate tracking and record keeping.
Uploaded and organized PDF and DWG drawings on the designated project portal, ensuring proper version control.
Monitored and updated document status regularly in the tracking system for easy retrieval and audit readiness.
Managed records from project initiation through completion, ensuring all documentation was properly achieved.
Coordinated with teams to review, retrieve and distribute documents when required, maintaining approval workflows.
Ensured compliance with company documentation standards and procedures across all project files.
Streamlined document handling processes to improve accuracy, accessibility and efficiency.
Managed incoming calls and efficiently directed them to appropriate staff members.
Coordinated and scheduled meetings, appointments, and calendar activities.
Recorded, prepared, and maintained accurate meeting minutes and notes.
Served as a primary point of contact between staff and external stakeholders, ensuring clear and professional communication.
Oversaw and managed documentation processes across the organization, ensuring accuracy and compliance.
Processed and responded to document requests promptly, maintaining efficient workflow and communication.
Maintained and organized both physical and digital records to ensure secure storage and quick, easy retrieval.

Desired Candidate Profile

Skilled in leadership, customer relations, and administrative management
Strong ability to handle documentation, coordinate tasks efficiently, and maintain accurate records
Committed to contributing to organizational success while continuously developing professional skills

Document Controller / Logistics Administrator Emaar