Document Monitor
Tawteen
Posted 30+ days ago
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Nationality
Omani
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Manage and maintain the project's document control system, which can be an electronic system or a physical filing system. They set up the structure for organizing and storing all documents.
Ensure proper version control by tracking document revisions and ensuring that all team members are working with the latest versions of drawings, specifications, and reports.
Receive, register, and distribute all incoming and outgoing project documents. This includes logging documents, assigning unique numbers, and ensuring they are sent to the correct recipients.
Conduct quality checks on documents to ensure they are complete, accurate, and comply with project and company standards before they are distributed.
Prepare and submit reports on document status, distribution, and progress to project managers and other stakeholders.
Manage the secure archiving of all project documents upon project completion.
Desired Candidate Profile
- Education: A high school diploma or an associate's degree is typically the minimum requirement. Some roles may prefer a bachelor's degree in a related field such as business administration or information management.
- Experience: Minimum of 3-5 years in procurement, preferably in the oil and gas industry. Proficiency with Electronic Document Management Systems (EDMS) like Aconex or SharePoint is highly valued. Strong computer skills, including expertise in Microsoft Office Suite (Word, Excel), are also necessary.
- HSE training courses: Not Applicable strong HSE culture essential
- Special skills:
A skilled document controller is proficient in using various EDMS and collaboration platforms.
Able understand how to set up, manage user access, and navigate these systems to ensure a seamless workflow.
Ability to create, manage, and use metadata is a core skill.
Involves in accurately tagging and indexing documents.
- Medical fitness: Physically fit and suitable for extensive travel to interior/desert locations.
Company Industry
- Internet
- E-commerce
- Dotcom
Department / Functional Area
- Administration
Keywords
- Document Monitor
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