Documentation Manager (French Speaker Only) Trade Ventures

Documentation Preparation & Verification
Prepare, review, and verify all required trade documents, including:
Bills of Lading (B/L), Certificates of Origin, Commercial Invoices, Packing Lists, Inspection Certificates and Customs Declarations

Regulatory & LC Compliance
Ensure all documentation complies with international trade laws, LC conditions, and specific buyer/importer requirements.

Manage and verify LC documentation to ensure strict adherence to terms and avoid discrepancies.

Banking & Payment Coordination
Liaise with banks for LC negotiation, document submission, and timely payment processing.

Coordinate with the Finance team to align payment terms with contractual agreements and ensure fund flow is uninterrupted.

Trade & Customs Compliance
Keep updated with international trade regulations, including commodity-specific and country-specific documentation like ECTN, COC, and other pre-shipment documents required for African countries.

Coordinate with customs brokers and freight forwarders to ensure timely and compliant customs clearance.

Internal & External Stakeholder Collaboration
Work closely with Sales, Logistics, and Finance teams to compile required data and documents for each transaction.

Communicate changes in trade compliance regulations to relevant internal stakeholders.

Risk Mitigation & Dispute Resolution

Identify and resolve discrepancies in documentation that may affect shipment clearance or payment.

Mitigate risks related to documentation delays, errors, or non-compliance.

Operational Efficiency
Ensure timely issuance of telex releases in coordination with customer payments to prevent delays at the destination port.

Maintain organized, accurate records of all trade documents and correspondence.

Continuously improve documentation processes and implement standardized procedures for operational efficiency.