Engineering Coordinator Kempinski Hotel

Manage the day-to-day coordination and logistics of engineering projects and department. This includes scheduling meetings, preparing reports, organizing technical documentation, monitoring deadlines, and ensuring team adherence to project plans and quality standards.

• Manage sustainability documentation for audit purposes.
• Oversee documents preparation and presentation related to sustainability.
• Prepare and implement energy saving methods.
• Prepare the monthly sustainability report.
• Manage inventory and payroll.
• P&L Report preparation for engineering
• Develop policies and procedures for sustainability and environmental development
• Manage and maintain documentation for Annual Maintenance Contracts (AMCs).
• Maintain organized files for all third-party reports and certifications.
• Ensure the accurate filing and maintenance of municipality required documents for compliance.
• Facilitate and track preparatory checks related to contracts and maintenance.
• Ensure the uninterrupted flow of information to the Director of Engineering, Assistant Director, supervisors, and all other Engineering Staff Members.
• Perform secretarial work, including taking and transcribing dictation and composing correspondence based on general instructions.
• Screen and route mail and documents, determining which to respond to or which require the Director's immediate attention.
• Organize and maintain departmental files of records, reports, and correspondence for reference and efficient operation.
• Maintain up-to-date management and procedural manuals; interpret new directives, policies, and regulations and inform appropriate personnel of changes.
• Schedule and coordinate arrangements for seminars, conferences, appointments, meetings, and speaking engagements for the Director.
• Attend meetings to take minutes, provide information, and serve as a resource person.
• Interview callers, answer questions concerning departmental activities, and serve as a liaison with administrative personnel and external agencies.
• Effectively communicate with staff in verbal or written form, listen and observe to ensure comprehension, and keep staff well informed.
• Compose letters and statements independently requiring the interpretation and application of departmental policies.
• Inspect all invoices and receiving reports to verify that quantity ordered matches quantity received.
• Review prices, points, and payment terms to ensure agreement with the purchase order and dispose of any discrepancies.
• Maintain interface with vendors to ensure procurement of high-quality merchandise, expedient delivery, and dependable service at optimum price.
• Refer problems involving deliveries or invoices to the buyer for resolution.
• Assist the Director of Engineering in preparing administrative reports and budgets.
• Review reports received for the supervisor, check and compare with source documents, and bring significant items, changes, errors, or omissions to their attention.
• Advise every engineer staff member on work assignments and review work for accuracy and completeness.
• Participate in departmental and hotel problem-solving teams during weekly and monthly core meetings.
• Maintain clean and orderly conditions in the assigned work area.
• Strive to establish a positive, friendly, and disciplined work atmosphere.