EOI - Document Control / Secretary Jurong International

SJ Overview: Surbana Jurong Group (SJ Group) is a global multidisciplinary urban, infrastructure and managed services consultancy, headquartered in Singapore. With over 16,000 employees across 120+ offices worldwide, SJ Group is committed to shaping cities into sustainable and smart environments. Our presence in the Middle East is anchored by our contribution to large-scale infrastructure and transport projects across the GCC.

We are currently inviting Expressions of Interest for the following roles as part of a confidential metro rolling stock consultancy bid project in Dubai. All positions are full-time, UAE-based, and require strong GCC experience, with preference given to candidates with RTA project exposure.

About the Role: The Document Control / Secretary will be responsible for managing all project documentation processes, ensuring consistency, quality, and compliance with document control procedures. The role will support engineering and management teams in document registration, retrieval, archiving, and communication workflows.

Key Responsibilities:

• Maintain and update document management systems (DMS) for incoming/outgoing documents
• Log, track, and archive correspondence, drawings, RFIs, submittals, and reports
• Ensure document templates and standards are applied consistently across the project
• Support technical and commercial teams with documentation workflows and audit trails
• Coordinate with client and contractor document controllers for compliance and exchange

Requirements:

• BSc or Diploma in Administration, Engineering, or relevant field
• Minimum 10 years experience in document control for infrastructure or rail/metro projects
• Strong command of MS Office, Aconex, EDMS, or other DMS platforms
• Familiarity with RTA documentation protocols preferred
• Detail-oriented with excellent organizational and communication skills