Equipment Coordinator BeWunder

Posted 30+ days ago

Experience

3 - 5 Years

Job Location

Saudi Arabia - Saudi Arabia

Education

Any Graduation

Nationality

Any Nationality

Gender

Not Mentioned

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

YOUR MISSION

The Equipment Coordinator is responsible for coordinating the allocation, tracking, procurement and maintenance of owned and rental equipment across projects in Saudi Arabia. This role is essential in ensuring smooth project execution by aligning equipment availability, logistics and supplier performance with project and organisational goals, and ensure timely, cost-effective and compliant equipment sourcing while maintaining accurate inventory records and strong supplier relationships.

Key Responsibilities:

  • Ensure accurate inventory management and tracking of all equipment in EasyJob, including equipment statuses, returns and de-inventory processes.
  • Coordinate equipment deliveries, returns, and subhires with Logistics, Project Managers and local suppliers.
  • Monitor stock levels, orders and delays, proactively alerting Crew Management when actions are required.
  • Source and liaise with local suppliers and subcontractors, including effective contract negotiation and damage reporting.
  • Assess and resolve equipment shortages through strategic sourcing and resource reallocation.
  • Oversee maintenance and repairs in close collaboration with the workshop team, ensuring timely turnaround.
  • Monitor supplier performance and ensure compliance with the organisation policies, safety and quality standards.
  • Provide equipment-related input on budgets, risks, timelines, and sourcing strategies.
  • Act as the main local point of contact for the Warehouse team in KSA, coordinating with other BeWunder branches as required.



Desired Candidate Profile

YOUR PROFILE

  • Minimum 3 years of experience in the AV industry in a relevant equipment, logistics, or procurement-related role.
  • Strong experience in AV equipment tracking, inventory management and forecasting, ideally across multiple projects.
  • Proficient in Excel with the ability to conduct tracking and reporting (mandatory).
  • Experience working with inventory management software; EasyJob experience is not a must but a strong advantage.
  • Proven ability to analyse data, monitor stock levels and support process improvement initiatives.
  • Demonstrated experience in coordinating with suppliers, project teams and other internal stakeholders.
  • Fluent in English (written and spoken) and strong communication skills with the ability to manage internal and external stakeholders effectively.
  • High level of critical thinking, adaptability and a solution-oriented mindset.
  • Team-oriented personality with a collaborative and confident approach.

Company Industry

  • Advertising
  • PR
  • Event Management

Department / Functional Area

  • Equipment Operations - Machine
  • Crane
  • Forklift

Keywords

  • Equipment Coordinator

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BeWunder

BeWunder is your turnkey partner specializing in Event Production and Spatial Experiences.

We create inspiring and unforgettable experiences for our clients and their guests. Our renowned and highly-skilled team of industry experts in both live events and permanent construction is well-versed in bridging the gap between vision and reality. We design, deliver and service complex, challenging, and large-scale projects in the field of museums and exhibitions, EXPO and brand pavilions, visitor and experience centers, digital art spaces, live events - both corporate and sporting, as well as conferences and multimedia shows.

Our passion lies in producing multisensory and immersive experiences, a perfect blend of new technologies and content, staged lighting and interactive elements.

With our international track record in Europe, the Middle East and Asia, we are perfectly positioned to realize exceptional projects for our clients around the globe, from initial concept design through to final installation and beyond!

Read More

https://bewunder.com/jobs/job?id=2505612