Estimation & Tender Specialist (Swimming Pools & Spas) Pool Masters Trading Contracting& Services LLC

Overview

The Estimation & Tender Specialist will be responsible for preparing accurate cost estimates and competitive tender submissions for swimming pool, spa, sauna/steam, and water feature projects. The role requires strong technical knowledge of pool construction, MEP works, finishes, and wellness equipment installations, as well as the ability to coordinate with suppliers, subcontractors, and internal teams to deliver precise and timely bids.

Key Responsibilities :

Estimation & Costing

Review architectural/engineering drawings, specifications, and BOQs for swimming pools, spas, wellness facilities, and water features.

Prepare detailed cost estimates for civil, structural, MEP, finishes, and specialized equipment (pumps, filters, heaters, saunas, steam generators, wellness accessories).

Develop cost breakdowns including materials, labor, subcontractors, and equipment.

Maintain updated databases of supplier prices, subcontractor rates, and equipment costs.

Conduct value engineering to optimize costs while maintaining quality and compliance with international standards.

Tender Preparation & Submission

Lead the preparation of technical and commercial tender documents for private, government, and hospitality sector projects.

Ensure tenders are compliant with client requirements, standards (BS, DIN, ASHRAE, etc.), and local regulations.

Prepare method statements, project timelines, and cash flow projections to support proposals.

Submit tenders on time and follow up with clients/consultants for clarifications.

Supplier & Subcontractor Coordination

Obtain quotations from local and international suppliers for equipment and materials (pumps, filtration systems, spa equipment, lighting, automation, water treatment chemicals, etc.).

Negotiate with subcontractors (civil, MEP, tiling, waterproofing, landscaping) to ensure accurate pricing.

Build long-term vendor relationships to secure competitive and reliable pricing.

Risk Management & Compliance

Identify risks in tenders (technical, commercial, contractual) and propose mitigation strategies.

Ensure tenders comply with health, safety, and environmental standards, especially for public pools and wellness facilities.

Support management in contract negotiations and finalization.

Reporting & Analysis

Maintain records of submitted tenders, awarded projects, and win/loss ratios.

Prepare post-tender analysis to improve competitiveness and efficiency.

Provide regular reports to management on pricing trends and market positioning.

Qualifications & Experience

Bachelor’s degree in Civil/Mechanical Engineering, Quantity Surveying, or related discipline.

5–8 years’ experience in estimation/tendering within swimming pool, spa, or MEP contracting.

Strong knowledge of pool/spa construction methods, waterproofing, tiling, MEP, and water treatment systems.

Proficiency in MS Excel, AutoCAD, and estimation software (Candy, CostX, or equivalent).

Familiarity with FIDIC contracts and tender procedures (government & private).

Experience with international brands (Harvia, AstralPool, Aqua, etc.) is an advantage.

Key Skills

Cost estimation & BOQ preparation (pools, spas, water features, saunas, steam rooms).

Tender documentation & compliance.

Supplier/subcontractor negotiation.

Risk analysis & value engineering.

Strong communication & stakeholder management.

Attention to detail & ability to work under strict deadlines.