EVENTS COORDINATOR INNOVATION DIRECT EMPLOYMENT SERVICES L.L.C

Responsibilities:

Event Operations & Project Management

Assist with logistics setup and on-the-ground execution of event activities

Provide on-site support during check-in, session transitions, and troubleshooting

Ensure the physical environment is welcoming, branded, and well-organized

Identify and document operational gaps to improve future event execution

Assist with any last-minute coordination or issue resolution

Vendor & Logistics Coordination

Serve as the main point of contact for all external vendors and logistics providers.

Coordinate directly with branding agencies, catering companies, and other service vendors

Respond to and manage all logistics-related vendor queries and requests

Track vendor deliverables, timelines, and issue resolution to ensure smooth execution

Ensure all vendor communications are well-documented and align with event requirements

Internal Coordination & Collaboration

Support cross-functional alignment for smooth execution of events and logistics.

Liaise with relevant teams (e.g., marketing, admissions, facilities) to ensure logistics requirements are met

Participate in planning meetings and post-event debriefs to capture lessons learned

Share updated logistics documentation and timelines with internal stakeholders as needed

Required Skills

Strong interpersonal skills and experience supporting candidate/student or customer engagement.

Excellent communication and problem-solving abilities.

Ability to manage fast-paced tasks and respond effectively to issues in real-time.

High attention to detail and discretion in handling sensitive information.

Availability to be on-site during event weekends.

Proficiency in tools such as Google Workspace (Sheets, Calendar, Docs) and messaging platforms (e.g., WhatsApp).