Events Coordinator

Grand Millennium Al Wahda

As an Events Coordinator, you play a pivotal role in planning and executing successful events, ensuring impeccable coordination and attention to detail. Your responsibilities include liaising with clients, coordinating logistics, and managing event timelines to deliver memorable and seamless experiences. Additionally, you contribute to the development of creative ideas and assist in promotional activities to enhance event attendance and overall success. The role requires effective communication, organizational skills, and the ability to collaborate with various stakeholders to achieve the desired event outcomes.

Key Job Responsibilities:

• Coordinate and execute events, ensuring all logistical aspects are well-planned and executed.
• Communicate with clients to understand their event requirements and preferences.
• Manage event timelines, ensuring all activities occur as scheduled.
• Collaborate with vendors and suppliers to secure necessary services and materials.
• Assist in the development and implementation of creative event concepts.
• Handle administrative tasks, including budget management, invoicing, and contracts.
• Conduct site visits and inspections to ensure venues meet event requirements.
• Assist in marketing and promotional activities to enhance event attendance.
• Provide on-site coordination during events, addressing issues and ensuring smooth execution.
• Maintain accurate records and documentation related to each event.
• Stay updated on industry trends and best practices to enhance event planning strategies.
• Foster positive relationships with clients, vendors, and internal teams involved in events.
• Uphold environmental, health, and safety standards in alignment with organizational policies.
• Adhere to the company s environmental, health, and safety procedures and policies.