Events Planner

MENA Alliances

Job Description

We are hiring on behalf of a client for an energetic and passionate Event Planner based in either Dubai, UAE, or Riyadh, Saudi Arabia. The ideal candidate will be responsible for planning, organizing, and executing events that align with the organization s goals.

Key Responsibilities

• Research & Venue Selection: Identify and evaluate potential venues and suppliers, prepare destination comparisons, and provide pricing options for informed decision-making.
• Event Planning: Design and organize events with close attention to program details, ensuring all elements align with time constraints and objectives.
• Budget Management: Track and manage event costs, ensuring expenses remain within budget and reports are accurate.
• Stakeholder Collaboration: Work closely with internal teams to understand event goals and develop comprehensive plans for seamless execution.
• Timeline Management: Create, develop, and monitor detailed event timelines to ensure deadlines and key milestones are met.
• Travel Coordination: Oversee travel logistics, including flight analysis, confirmations, and travel manifests, to ensure smooth travel arrangements for all participants.
• Calendar Management: Maintain an up-to-date Events Calendar, ensuring all data is current and accessible.
• SharePoint Platform: Develop and manage the events SharePoint platform to streamline event coordination and communication.
  
  

• Educational Qualification: A Bachelor s degree is preferred, though not mandatory.
• Proven Event Experience: Minimum of 2 years of hands-on experience in event management, either in a corporate or agency setting.
• Organizational Skills: Demonstrated ability to stay organized, multitask efficiently, and manage complex event logistics.
• Communication Proficiency: Strong verbal and written communication skills, enabling clear and effective interaction with stakeholders and vendors.
• Contract & Vendor Management: Solid experience in negotiating contracts and managing relationships with vendors and suppliers.
• Adaptability: Ability to thrive in fast-paced environments, managing multiple projects and adjusting quickly to changes.
• Team Player: Willingness to collaborate within a team while independently managing tasks and responsibilities.
• Technical Savvy: Proficiency in Microsoft Office (PowerPoint, Excel, Word), virtual event platforms like Zoom and Microsoft Teams, and meeting management software such as Cvent.