Exams Officer

Star International School Mirdif

Position: Exams Officer (with experience in careers education)

Start Date: January 5, 2026

Contract Type: Full-time, Permanent

Location: Mirdif, Dubai

Reports to: Assistant Principal (Timetabling, Assessment, and Data); Head of Secondary

Support. Coordinate. Go Beyond.

Introduction

At Star International School Mirdif, we are proud to grow the future leaders and global citizens of tomorrow young people who will Go Beyond and change our world for the better. Through amazing learning experiences and personalised pathways, we ensure every member of our Star Family achieves their personal best both inside and beyond the classroom.

ISP Principles

• Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.
  
• Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
  
• Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
  
• Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.
  

Job Purpose

To lead and manage the effective administration of all external examinations in accordance with JCQ regulations and school policy, ensuring smooth and compliant exam operations. In addition, the role involves leading and developing a high-impact Careers Education, Information, Advice and Guidance (CEIAG) programme that inspires and supports pupils (Years 7 11) in making informed and ambitious career and education choices.

Key Responsibilities

A. Exams Officer

1. Communication & Stakeholder Management

• Act as the primary liaison with examination boards, JCQ, and internal departments.
  
• Communicate key information and updates regarding examinations to staff, students, and parents.
  
• Attend relevant training and briefings to stay updated on changes in exam administration and JCQ regulations.
  

2. Personnel & Invigilator Management

• Recruit, train, and manage invigilators.
  
• Supervise the Lead Invigilator and ensure quality assurance of the invigilation team.
  
• Oversee exam-specific admin support tasks across departments.
  

3. Exam Materials & Procurement

• Manage procurement and secure storage of all exam materials.
  
• Maintain adequate supplies of exam stationery and ensure proper distribution.
  

4. Pre-Examination Administration

• Organise all aspects of external exams, ensuring compliance with JCQ regulations.
  
• Manage entries, estimated grades, and communications with Heads of Department.
  
• Produce and distribute timetables; resolve clashes and accommodate access arrangements.
  
• Brief candidates and staff on exam regulations and expectations.
  
• Maintain a secure database of candidate information.
  

5. Examination Delivery

• Ensure secure and smooth conduct of exams, including room setup, access arrangements, and dispatch of completed scripts.
  
• Act as point of contact for JCQ inspectors during inspections.
  
• Uphold strict compliance with access arrangements and examination protocols.
  

6. Post-Examination Procedures

• Oversee results processing and distribution.
  
• Coordinate post-results services (remarks, re-moderations, certifications).
  
• Liaise with parents on results services and manage related invoicing.
  
• Maintain accurate records of certificates and results.
  

B. Careers Counsellor

1. Careers Advice & Pupil Guidance

• Act as the central point of contact for careers information and guidance.
  
• Conduct one-on-one and group career counselling sessions across all year groups.
  
• Guide students on post-16 options, applications, interview techniques, and employability skills.
  
• Administer and analyse careers-related questionnaires and psychometric tests.
  
• Track and report leaver destination data.
  

2. Programme Development & Coordination

• Develop, implement, and monitor the school s Careers Guidance programme aligned with the 8 Gatsby Benchmarks.
  
• Work with Assistant Headteacher, Heads of Year, and PSHE leaders to integrate careers education across the curriculum.
  
• Manage the careers section of the school website and ensure accurate, up-to-date content.
  

3. Employer Engagement & Work Experience

• Build and sustain links with local and international employers, colleges, apprenticeship providers, and universities.
  
• Organise employer visits, talks, and work experience placements.
  
• Lead alumni engagement and develop a network to support careers education.
  

Education & Training: Bachelor s degree; Understanding of KS3/KS4 curriculum; Careers Leader training (or willingness to complete it)

Experience: Preferably a years experience in a similar role in a school with a proven track record in exam administration and/or careers guidance; experience managing staff and coordinating events