Executive Assistant C-Suite Kempinski Hotel

This position provides high-level administrative and strategic support to the C-Suite, acting as a trusted partner, gatekeeper, and liaison between the executive office and internal/external stakeholders. The role requires exceptional discretion, organizational agility, and the ability to anticipate needs, manage complex priorities, and ensure the seamless execution of executive operations.

• Manage complex calendars and schedules across multiple time zones, coordinating meetings and appointments efficiently.
• Prepare and format correspondence, presentations, and reports with accuracy and professionalism.
• Handle comprehensive travel logistics, including flights, accommodations, visas, and detailed itineraries.
• Manage expense reports, budget tracking, and general administrative workflows.
• Coordinate and prepare documentation for insurance claims.
• Support tax reporting processes, including data gathering, document organization, and coordination.
• Maintain organized filing systems, databases, and tracking tools for easy access and follow-up.
• Coordinate and support internal and external meetings, events, and conferences.
• Oversee meeting logistics; booking rooms, preparing materials, and ensuring all arrangements run smoothly.
• Manage all incoming and outgoing communications, mail, and courier services.
• Prepare and update PowerPoint presentations, Excel reports, and other business documents.
• Assist the C-Suite with Executive Committee agendas, meeting minutes, and distribution of materials.
• Support visiting executives and partners with travel, hotel, and transfer arrangements.
• Provide office support, including maintaining pantry supplies, ordering stationery supplies, and ensuring a tidy and welcoming office environment.