Executive Assistant/Clients Coordinator

Motei & Associates

• Provide high-level administrative support to senior lawyers, partners, and executives. This includes managing calendars, scheduling meetings, handling travel arrangements, and preparing meeting agendas.
• Act as a first point of contact to handle incoming business inquiries and phone calls, organizing meetings and appointments, receipt and deliver original documents, prepare outgoing courier, arrange/supervise messenger daily schedule.
• Prepare accurate, error-free, and properly formatted legal materials and correspondence following the firm s Legal Documents Writing manual. Check completed documents for spelling errors. Proofread and edits documents for grammar, spelling, punctuation, and format.
• Maintain orderly clients and firm s general administrative files. File documents and emails in the firm s electronic document software.
• Assist with the intake process for new clients, including gathering necessary documentation, completing conflict checks, and ensuring compliance with regulatory requirements.

• You hold a bachelor s degree, preferably in law or business.
• You have min 5 years experience in a similar role in a reputable company or a law firm in the UAE.
• Excellent MS Office knowledge (Word, Excel, PowerPoint, Outlook, etc.).
• You have a perfect command of English, spoken and written.
• Experience in digital marketing and social media will be considered as advantage.
• You are dynamic, presentable with excellent communication skills.

Salary Package

• We offer attractive salary package with excellent cash compensation scheme on achieving targets.
• You shall also be subject to our Finder Fee Module for finding new leads.

If you are interested in this opportunity, please send your CV and a cover letter. All applications will be treated confidentially.

If you re ready to take the next step in your legal career and join a team dedicated to excellence, we want to hear from you! Don t miss this opportunity to make a difference and grow both personally and professionally.