Executive Assistant

Level 5 Holding - Furn El Chebbak

Employer Active

Posted 1 hr ago

Experience

1 - 5 Years

Job Location

Beirut - Lebanon

Education

Bachelor of Arts

Nationality

Any Nationality

Gender

Not Mentioned

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

EA helps managers and senior employees to make the best use of their time by dealing with organizational, reporting and administrative tasks.

A. Chairman

  • Arrange travel and accommodation
  • Receive and dispatch Chairman s courier
  • Coordinate with employees and suppliers when needed
  • Type Chairman Correspondences, in addition to photocopies etc
  • Type contracts and send emails
  • Make and handle phone calls, enquiries and requests
  • Other tasks requested by Chairman on the Group level, on ad-hoc basis

B. Administrative

  • Handle the group employee business travel bookings
  • Follow up on Group companies in UAE and Jersey
  • Organize legal files for all the Group
  • File documents and contracts for all companies and projects
  • Supporting Front Desk when needed
  • Dispatching company circulars when required
  • Finalizing Special & Arab Ad magazines distribution:
    • Updating distribution list when needed
    • Updating all information on The Net Global distribution Website
    • Preparing and printing AWB for International distribution

C. Reporting

  • Lawyer expenses report
  • Lawyer files status
  • Co-ownership L5 bldg budget
  • Co-ownership Faraya budget
  • Insurance policies group level

D. Orchid Beaches

  • Membership Cards: update list and issue membership cards
  • Menu Study: Prepare Food & Beverage cost list

E. Ligne Bleue

  • Update list of Eden Park & Rodd & Gunn inventory & sales end of each season

Work Hours:

  • From Monday to Friday, from 9:00 am till 5:30 pm.

Desired Candidate Profile

  • BA in Business Management or equivalent from top tier university
  • Fluent in English and Arabic
  • Computer Literate
  • Presentable
  • Exceptional written and oral communication skills
  • Good organizational and time Management skills
  • Honesty and reliability
  • Attention to details
  • Flexibility and adaptability to juggle a range of different tasks
  • Ability to work under pressure

Company Industry

  • Consulting
  • Management Consulting
  • Advisory Services

Department / Functional Area

  • Secretary
  • Front Office
  • Personal Assistant (PA)

Keywords

  • Executive Assistant

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Level 5 Holding - Furn El Chebbak

https://www.hirelebanese.com/jobdetails.aspx?id=281987

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