Executive Assistant (EA)

Client of Elite Butlers Hospitality Solutions LLP.

We are seeking a highly organized, proactive, and detail-oriented to provide comprehensive administrative and strategic support to senior leadership. This role is based in , with as required.

The ideal candidate will be someone who thrives in a fast-paced, high-expectation environment, demonstrates exceptional communication skills, and can manage multiple priorities with discretion, maturity, and efficiency. This is a critical position that demands confidentiality, initiative, and a strong sense of ownership.

The Executive Assistant will act as a key point of coordination between internal teams, international stakeholders, and leadership, ensuring seamless execution of both administrative and business functions.

Key Responsibilities

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conferences across multiple time zones while proactively resolving conflicts.
• Coordinate travel, including flights, visas, accommodations, ground transport, and detailed itineraries.
• Prepare, review, and submit expense reports in compliance with company policies.
• Draft, proofread, and edit high-level correspondence, presentations, and reports with strong attention to detail.
• Organize and support meetings by preparing agendas, collating pre-read materials, recording minutes, and tracking follow-ups.
• Act as a primary liaison between the executive and internal departments, external clients, and international stakeholders.
• Handle highly confidential and sensitive information with utmost professionalism and discretion.
• Support special projects, research assignments, and presentations as required.
• Maintain structured filing systems (digital and physical) for efficient documentation and retrieval.
• Manage office coordination for the executive, including supplies, documentation, and workspace organization.
• Screen, prioritize, and respond to incoming communication (emails, calls), ensuring smooth communication flow.
• Anticipate executive requirements and proactively address needs to enhance efficiency and productivity.

Key Requirements

• Based in with .
• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Strong communication skills (both written and verbal).
• Exceptional organizational and multitasking abilities.
• High level of discretion and professionalism.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and manage priorities under pressure.

Preferred Traits

• Proactive mindset with strong problem-solving ability
• Strong interpersonal skills and stakeholder management
• Detail-oriented with a high level of accuracy
• Adaptable and comfortable in a dynamic, international work environment