Executive Assistant

Tawteen

Role Description

This is a full-time, on-site role for an Executive Assistant based in Muscat, Oman. The role involves managing administrative and clerical tasks, providing executive-level support, handling professional communications, and supporting day-to-day office operations. The Executive Assistant will contribute to maintaining effective organization, coordination, and operational efficiency across the office.

Responsibilities

• Act as the main point of contact between the manager and internal/external stakeholders
• Manage emails, including reviewing incoming and outgoing correspondence and following up when required
• Respond accurately and professionally to internal and external information requests Schedule and coordinate meetings, appointments, and calendars
• Organize travel arrangements including flights, accommodation, and local transportation Assist with coordination and processing of visa-related documentation (tourist and residency)
• Take dictation, prepare minutes of meetings, and maintain records Prepare reports, presentations, proposals, and briefs Develop and maintain an organized office filing and documentation system Support ad-hoc administrative and project-related tasks as needed

Qualifications

Are you an aspiring Executive Assistant looking for an opportunity to grow your career in a dynamic and professional environment?

We are looking for a responsible and organized Executive Assistant who can contribute to the smooth operation of our team.

Requirements

• Available to join immediately or within a short notice period
• Proven work experience as an Executive Assistant or in a similar administrative role
• Strong knowledge of office management systems and procedures
• Proficiency in MS Office and professional-level
• English communication Excellent organizational and time-management skills
• Familiarity with modern office tools, systems, and applications
• Ability to multitask, prioritize workload, and work under minimal supervision
• Strong verbal and written communication skills
• High level of discretion and confidentiality
• Willingness to travel for business purposes when required