Executive Office Administrator

Boeing Corporation

Position Responsibilities:

• Manages and maintains the President of Boeing Saudi Arabia s work schedule.
• Coordinates and processes domestic and international business travel arrangements for the President of Boeing Saudi Arabia.
• Monitors designated business traveler's logistics, generates expense reports and assists in reconciling and verifying corporate credit card charges to ensure timely and accurate reimbursement.
• Collects and compiles data to provide visibility of status for traveler's review and/or signature.
• Manages phone calls, communications, and correspondence (e-mail, letters, reports, presentations, proposals...etc...) including the President s when needed.
• Records and transcribes minutes of meetings, coordinates and follows up on action points.
• Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Ensures proper management of electronic and manual filling systems.
• Tracks and maintains information relative to department and business operations.
• Verbally communicates a wide variety of information to multiple audiences.
• Prioritizes and schedules management-level employee time and availability for efficient use of time.
• Plans and implements logistics for senior executive level internal and external events.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Ensures effective running of office and facilities managements including procurement of office supplies and logistics.
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
• Meets and welcomes President s visitors.
• Provides guidance to less experienced employees.
• Responds to out-of working-hours emergencies.
• Builds good relationships with internal and external stakeholders, coordinate for any delegation of tasks and ensures accomplishments.