Executive - Properties Management Abu Dhabi Ports

SECTION III: KNOWLEDGE & SKILLS

• Good understanding of applicable legislation, regulations, policies, and procedures related to facilities and asset operations management, including CRM, CTS, permit-to-work systems, helpdesk operations, and unified/integrated FM platforms.

• UAE experience is required, with a preference for candidates familiar with Abu Dhabi. Prior experience working with Abu Dhabi Government Entities is highly desirable.
• Well-versed in facilities management services, permit processes, and proposal preparation.
• Proficient in MS Word, Excel, and PowerPoint, with strong documentation and presentation skills.
• Solid understanding of project development codes and standards, HSE regulations, and facilities management best practices.

Nature of Experience:

• Coordinate with internal departments and external stakeholders to ensure smooth execution of property and facilities management operations.

• Manage and maintain documentation workflows, including correspondence, filing systems, and digital records using platforms such as EDMS, CMT, and CTS.

• Utilize CRM systems and other administrative software to track service requests, manage stakeholder interactions, and support operational reporting.

• Support inventory and asset tracking processes, ensuring accurate documentation and lifecycle management.

• Assist in project handover coordination by reviewing documentation, verifying asset lists, and ensuring operational readiness.

• Prepare reports, presentations, and official communications using MS Word, Excel, and PowerPoint, ensuring clarity and professionalism.

• Provide training and support to staff on the use of administrative systems and digital platforms.

• Ensure compliance with company policies, HSE regulations, and local authority standards.

• Act as a liaison for technical and administrative queries related to FM services and site operations.

Contribute to continuous improvement initiatives by identifying opportunities for process optimization and digital integration.