Executive Secretary KEO International Consultants

We are seeking an exceptional, seasoned Executive Assistant to support our Chief Operating Officer. This is not a traditional administrative position it is a high-impact, operationally critical role requiring a hybrid professional who can seamlessly navigate executive-level business support, complex personal logistics, and global coordination. The ideal candidate will operate as a strategic gatekeeper, trusted proxy, and proactive project manager, ensuring the COO s professional and personal life run with precision, foresight, and complete discretion.

We envisage success in this role to include;

Executive & Operational Support

• Serving as the COO s primary point of contact, acting as a liaison between internal teams, senior leadership, and external stakeholders.
• Working as an extension of the COO, anticipating needs, preparing briefing materials, and ensuring smooth execution of priorities.
• Managing sensitive information with the highest degree of confidentiality and sound judgment.

Complex Calendar & Time Zone Management

• Maintaining and optimizing a dynamic, fast-changing calendar across multiple global time zones.
• Coordinating internal project reviews, senior leadership meetings, board presentations, and client engagements with frequent last-minute changes.
• Ensuring alignment between business commitments and personal obligations without conflict.

Global Travel Coordination

• Planning and execute intricate international travel itineraries, including multi-leg trips, visas, private and commercial flights, accommodations, and ground transportation.
• Aligning travel schedules with client site visits, board meetings, and project reviews.
• Preparing detailed travel briefs and ensure all logistics run smoothly, even when plans shift unexpectedly.

Personal Support & Life Management

• Manage the COO s personal calendar, including medical appointments, family commitments, and social engagements.
• Oversee personal logistics to ensure uninterrupted focus on critical business priorities.
• Handle personal errands and tasks with discretion, sensitivity, and proactive judgment.

Project & Workflow Management

• Track and follow up on action items, coordinating with teams to ensure deadlines and priorities are met.
• Utilize project management platforms (e.g., Asana, Trello) to monitor deliverables and support operational initiatives.
• Assist with preparation of presentations, reports, and materials using Office 365 / Google Workspace.