Executive Secretary

Confidential Company

Employer Active

Posted 49 min ago

Experience

4 - 8 Years

Job Location

Riyadh - Saudi Arabia

Education

Bachelor of Business Administration(Management), Any Graduation

Nationality

Any Nationality

Gender

Male

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Manage complex calendars, scheduling meetings with stakeholders while ensuring optimal time management for executives.
  • Prepare detailed agendas and minutes for meetings, capturing essential discussions and action items for follow-up.
  • Act as the primary point of contact between executives and internal/external parties, maintaining professionalism in all communications.
  • Conduct thorough research and compile data for presentations and reports, ensuring information is accurate and relevant.
  • Coordinate travel arrangements, including itineraries and accommodations, while adhering to budgetary constraints.
  • Handle sensitive information with confidentiality, demonstrating discretion in all aspects of the role.
  • Assist with project management tasks, including tracking deadlines and deliverables to support executive initiatives.
  • Create and maintain organized filing systems, both digital and physical, to enhance workflow efficiency.

Desired Candidate Profile

  • Bachelor's degree in Business Administration or related field, providing a solid foundation in organizational skills.
  • Minimum of 5 years of experience in a similar role, showcasing a proven track record of supporting senior executives.
  • Experience in corporate environments, particularly in finance or technology sectors, aligning with industry standards.
  • Fluency in English and proficiency in a second language, enhancing communication with diverse stakeholders.
  • Strong proficiency in Microsoft Office Suite and project management software, ensuring technical competence.
  • Exceptional organizational skills, with the ability to manage multiple priorities effectively under pressure.
  • Ability to maintain composure in high-stress situations, demonstrating resilience and adaptability.
  • Outstanding interpersonal skills, fostering positive relationships with team members and clients alike.

Employment Type

    Full Time

Company Industry

  • Industrial Products
  • Heavy Machinery

Department / Functional Area

  • Secretary
  • Front Office
  • Personal Assistant (PA)

Keywords

  • Office Manager
  • Office Policies
  • Personal Assistant
  • Expense Tracking
  • Office Administration
  • Meeting Coordination
  • Executive Assistant
  • Executive Administrator

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Confidential Company