Executive Secretary

InnovationTeam

Key Responsibilities

• Manage the CEO s calendar, meetings, appointments, travel arrangements, and daily priorities
• Coordinate internal and external communications on behalf of the CEO
• Prepare professional emails, reports, presentations, meeting minutes, and executive correspondence.
• Track tasks, follow-ups, action items, and executive priorities across departments.
• Coordinate with management, internal teams, clients, partners, stakeholders, and government entities when needed.
• Organize executive meetings, board-related matters, records, and confidential documents with high accuracy.
• Support executive decision-making through coordinated and reported information.
• Maintain confidentiality and handle sensitive information professionally.
• Assist in improving executive workflow, administrative processes, and office efficiency.
• Support daily executive and administrative operations efficiently.

Requirements

• Strong organizational, communication, and multitasking skills.
• Professional verbal and written communication skills in English and Arabic.
• High level of professionalism, confidentiality, dependability, and attention to detail
• Strong follow-up, coordination, and problem-solving abilities.
• Ability to work under pressure and manage multiple priorities.
• Proactive mindset with a strong sense of ownership and accountability.
• Strong proficiency in AI tools, Microsoft Office, and modern digital work environments.