Executive Secretary

The Professionals

Position Overview:

We are seeking a highly capable and hands-on Executive Secretary to support our executive team. This role requires someone with a strong command of English (spoken and written), exceptional organizational skills, and the ability to handle both administrative and operational tasks with precision and professionalism. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment.

Key Responsibilities:

• Provide direct administrative and operational support to executive leadership.
• Attend meetings, take clear and concise notes, and follow up on action items.
• Manage executive calendars, schedule appointments, and coordinate meetings.
• Draft, proofread, and edit documents, emails, and reports in English.
• Maintain confidentiality and handle sensitive information with discretion.
• Track and follow up on outstanding tasks and deadlines across departments.
• Communicate effectively with internal teams and external partners.
• Assist with document preparation, filing, and maintaining organized records.
• Coordinate travel arrangements and prepare expense reports.
• Support operational functions and take initiative on daily office needs.

Qualifications:

• Proven experience as an Executive Secretary, Executive Assistant, or similar role.
• Exceptional English language skills spoken, written, and comprehension.
• Strong personality with excellent interpersonal and communication abilities.
• Highly organized, detail-oriented, and able to multitask effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to take initiative, solve problems, and work independently.
• Discreet, trustworthy, and dependable.

Preferred Skills:

• Experience in a fast-paced or high-level executive environment.
• Knowledge of operational processes and general business practices.
• Comfortable managing multiple stakeholders and tasks simultaneously.