Executive Secretary To Commercial Director

Lulu Group

A. Strategic & Business Support

• Business Strategy Assistance: Proactively assist the CD in researching, formulating, and refining business strategies and commercial ideas to drive growth and efficiency within the retail sector.
• Presentation & Reporting: Prepare, design, and deliver impactful presentations, reports, and high-level correspondence for internal leadership meetings, external partners, and board reviews.
• Communication Flow: Channel and follow-up on the implementation of the CDs strategic directions and decisions across relevant departments.

B. Administrative & Executive Support

• Office Management: Provide a full range of administrative and secretarial support to the CDs Office, including managing incoming/outgoing mail, emails, telephone calls, and correspondence.
• Calendar & Travel: Organize and streamline the CDs diary (calendar) to ensure effective prioritization of urgent and important matters; manage all travel arrangements.
• Meeting Management: Prepare detailed meeting agendas, coordinate meeting logistics, and accurately take minutes of meetings to capture comments, decisions, and specific action items.
• Enquiry Handling: Answer and monitor phone calls, and professionally handle internal and external enquiries and requests for information, exercising sound judgment and discretion.
• Office Efficiency: Maintain the CDs office efficiency and organization, constantly looking to improve administration systems and processes.

C. Financial & Document Management

• Financial Administration: Prepare purchase requisitions and manage expense reports for the CD Office, ensuring all submissions are accurate, reconciled with invoices, and strictly adhere to company policy.
• Record Keeping: Maintain all office records, documents, and files in a strictly confidential and organized manner.

D. Compliance & Information Flow

• Regulatory Updates: Maintain up-to-date information on relevant government regulations/amendments (especially those affecting retail/commercial operations in KSA) and distribute internal updates as necessary