Executive Secretary Trainee - Tamheer

MEEM Solutions

Qualifications & Requirements:

• Bachelor s degree or diploma in Business Administration, Secretarial Studies, or a related field
• Proven experience in an administrative or executive secretarial role is preferred
• Excellent verbal and written communication skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management skills
• High level of professionalism, discretion, and confidentiality
• Ability to work independently and handle multiple tasks efficiently

Job Summary

We are seeking a highly organized and professional Executive Secretary trainee to provide comprehensive administrative and secretarial support to senior management. The role involves managing schedules, handling correspondence, coordinating meetings, and ensuring smooth day-to-day office operations. This position is ideal for candidates with strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

• Provide full administrative and secretarial support to executives and senior management
• Manage calendars, schedules, meetings, and appointments
• Prepare, format, and manage correspondence, reports, and presentations
• Coordinate meetings, take minutes, and follow up on action items
• Handle incoming calls, emails, and official communications professionally
• Maintain filing systems, records, and confidential documents
• Coordinate travel arrangements and accommodation when required
• Liaise with internal departments and external stakeholders
• Ensure compliance with company policies and administrative procedures
• Perform ad-hoc administrative tasks as assigned by management