Executive Team Administrator
MMI - Maritime and Merca...
Employer Active
Posted 9 hrs ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Provide day-to-day administrative support to the Executive Assistant to the CEO and the Executive Team.
Assist with scheduling and coordinating meetings, along with agendas and required materials.
Support in maintaining and updating the Executive Team diaries in coordination with the EA.
Assist with travel bookings, accommodation, visas, and logistics for Executive travel.
Prepare detailed itineraries and ensure smooth travel execution.
Assist in the preparation and/or coordination of executive presentations, briefing packs, and business reports.
Maintain shared folders and ensure all relevant documents are accessible and up to date.
Coordinate logistics for Executive meetings, Townhalls, and key leadership events.
Prepare meeting rooms, arrange refreshments, and ensure required technology is in place.
Liaise with internal teams to follow up on action points and ensure timely completion.
Support special projects and initiatives assigned by the EA to CEO or the CEO s Office.
Maintain professionalism and confidentiality at all times.
Desired Candidate Profile
Minimum of 3 years of administrative experience supporting senior management or leadership teams.
Strong organisational and coordination skills with excellent attention to detail.
Professional demeanour and strong communication skills.
Proficient in Microsoft Office (Outlook, PowerPoint, Excel, Word).
High level of discretion and confidentiality.
Ability to manage multiple tasks and priorities under pressure.
Collaborative and proactive approach to teamwork.
Experience working in corporate or multinational environments.
Exposure to supporting executive-level stakeholders.
Event coordination or project administration experience.
Company Industry
Department / Functional Area
Keywords
- Executive Team Administrator
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MMI - Maritime and Merca...
Emirates Leisure Retail (ELR) and Maritime & Mercantile International (MMI), subsidiaries of the Emirates Group, are industry leaders committed to world-class service and exceptional customer experiences. ELR operates over 300 outlets worldwide featuring renowned brands like Costa Coffee and Pret A Manger, while MMI is a global powerhouse in beverage distribution and retail, serving 30+ countries. As a trusted supplier of premium beverages, MMI offers an extensive selection of fine wines, spirits, and specialty drinks through its vast network.