Finance Manager

Turquoise Mountain

Job Description
Job Title: Finance Manager
Department: Levant (Jordan) Finance Team
Direct Reporting: Regional Director, Levant
Functional Reporting: Group Finance Director

Job Purpose Summary
The Finance Manager, overseas all financial activity for the Levant programmes and commercial work. They are responsible for providing strong financial support to all internal and external stakeholders; ensuring sound financial systems and processes are in place; and that controls are effective.

Key Responsibilities and Accountabilities
Core Responsibilities
• Work as part of the finance team to ensure the integrity of all financial records are maintained and highlight any policy violations or risks to the Regional Director and Group Financial Director
• Maintain Quick Books including regular postings and related accounts reconciliations
• Ensure all financial reporting is accurate, complete and produced to agreed timelines
• Lead on statutory accounts preparation for local entities and managing year end audit this will range in involvement across the countries
• Continue to build a positive and collaborative team culture within the Finance Team and across the organisation
• Support the Regional Director and Group Financial Director with implementation of sound accounting principles and good practice to ensure transparency and accountability
• Establish a high level of credibility and build strong working relationships with internal and external parties
• Ensure consideration of UK charity governance in financial reporting and decision making
Line Management
• Set personal objectives and development plans in line with team objectives and the overall financial strategy of Turquoise Mountain
• Provide mentoring and appropriate day-to-day support
• Embed a culture of continual improvement to increase transactional efficiencies without compromising on accuracy
• Embed a culture of customer service excellence towards budget holders and other internal stakeholders in terms of technical competence and written and verbal communication
Financial Planning and Budgeting
• Support the Regional Director with the preparation of the annual budget and midyear forecasts in line with agreed budget criteria and timetable set by the Group Financial Director, including reconciliation of donor funding available and identifying gaps in funding
• Lead on cashflow forecasting
Financial Governance and Accounting
• Support the project finance leads in day-to-day financial matters, adhering to policies/processes, championing high standards for the charity across financial and operational matters
• Manage month end closing per agreed timetable
• Responsible for month end journals and reconciliation of balance sheet a/cs, and reviewing balances with UK Financial Controller and Regional Director
• Carry out full review for completeness and accuracy of information in the financial systems, including correct use of account code, donor code, description and backup documents
• Ensure delegated authority thresholds are always maintained
• Ensure procurement activity is in accordance with organisational policies and procedures
Compliance & Regulatory Reporting
• Be the focal point for tax, social security, bank and legal issues with respective external professionals and the relevant government Ministries for Syria, Palestine, Jordan and in partnership with the UK any British regulatory requirements.
• Ensure compliance with relevant financial regulations, taxation and statutory reporting requirements
• Ensure compliance with all TM internal policies, including finance, due diligence, procurement and sanctions policies
• Lead on the planning, preparation and audit of the statutory accounts for the Jordan and Syria, and maintain oversight on the preparation of the Palestine audits and statutory accounts
• Responsible for the preparation of annual statutory audit schedules
• Support UK Financial Controller with all Group audit queries within agreed timescales
Financial Reporting
• Prepare monthly management a/cs for Jordan and Syria, including review of donor spend, variance analysis with budget holders and identifying any corrective measures needed. Maintain oversight of the preparation of monthly management accounts for Palestine.
• Maintain an accurate filing and record keeping system for all financial statements and organisation documents.
Cashflow & Bank Account Management
• Monitor and manage cash flow to ensure there are sufficient funds to meet planned programme activities across the region and submit monthly funds request as agreed with UK Finance
• Maintain bank accounts and ensure financial governance is in place for all accounts.
• Ensure accurate processing of all bank payments, and oversee the bank reconciliations on regular basis
• Ensure banking mandate and users are reviewed and updated on time
• Responsible for the management of cash in country ensuring strong controls are in place for all cash sales and transactions