Job Description

Roles & Responsibilities

Job Summary

To control all movement in and out of the stores managed by the F&B department. To assist Director of Beverages with coordinating deliveries and processing purchase orders in the Purchasing System.

Essential Duties and Responsibilities

To issue all general and beverage goods to relevant department and input all requisitions into Birch Street / Check SCM.
Receive, inspect, and accurately record all incoming goods and supplies, verifying their quality and quantity against purchase orders or delivery notes.
Organize and maintain an efficient and systematic storage system for easy retrieval and stock rotation, following the FIFO method.
Pick and pack products according to established guidelines to maintain order accuracy and minimize errors.
Perform periodic stock audits to reconcile physical stock levels with system records.
Analyze inventory trends and usage patterns to optimize stock levels and minimize carrying costs.
To ensure where goods are received without adequate documentation, it is noted in the Birch Street / Check SCM and then treated like a delivery note.
To sign and stamp the delivery documents after receiving the goods and confirm that actual receipt matches to the electronic Purchase Order.
To record all the other relevant information in the Receiving section of the Purchasing System.
To ensure that items in the loading bay are kept secure and in accordance with health and safety regulations.
To ensure storage areas are arranged and continuously maintained in a safe, clean, and secure condition.
To ensure that all goods are put away correctly and neatly and that all areas area cleaned according to the cleaning schedule.
To keep stock at agreed par levels.
Conduct regular quality checks to ensure products meet established standards.
Identify and report any damaged or defective items and coordinate with relevant teams for replacements or returns.
To enter Purchase Orders into Birch Street / Check SCM, to be picked up and approved by Purchasing Manager / Director of Purchasing.
To assist Purchasing Supervisor and the team, with coordinating deliveries and booking delivery notes/invoices in Birch Street / Check SCM when needed.
To undertake cross-training in other areas of accounts to enable career development and to cover during emergencies, sickness and vacations.
To undertake monthly stock takes of the inventory storerooms and other areas as directed.
To attend all training courses as and when required.
To re-order on a daily basis to the Purchasing supervisor or Purchasing Manager any item that is below the Par Level.

Standard Responsibilities

Comply and adhere to the Rosewood company policies.
Take on other tasks in addition of the ones stated, in a reasonable framework.
Be a brand ambassador at all times and ensure brand integrity and clarity are always maintained.
Model the company s culture, vision, mission, and core values at all times.

Confidentiality

Whist working for the company there will be access to a wide variety of confidential information concerning the company, guests and associates. It is vital that all such information remains confidential and must not be disclosed to anyone outside the company, guests and associates, unless otherwise stated.

Health & Safety

Be aware of and comply with safe working practices as laid down under the Health and Safety Act as applicable to your place of work. This will include your awareness of any specific hazards at your workplace.
The wearing of appropriate protective clothing provided by or recommended by the Company will be obligatory.
Report any defects in the building, plant or equipment according to hotel procedure.
Ensure that any accidents to associates, guests or visitors are reported immediately in accordance with correct procedures.
Attend Statutory Fire, Health & Safety training and be fully conversant with and abide by all rules concerning Fire, Health & Safety.
Be fully conversant with:

Regulations
Risk Assessments for your department
Hotel Fire & Bomb Procedures

Food and Beverage Storeroom/Receiving Clerk Rosewood Hotels and Resorts

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