Gaza HR Officer

Save the Children

SCOPE OF ROLE: Reports to: Gaza HR Coordinator Staff reporting to this post: None. Budget Responsibilities: None. KEY AREAS OF ACCOUNTABILITY: Key Area 1: Recruitment and Selection • Draft/support vacancy announcement based on SCI formats for approved recruitment. • Participate in the national recruitment and facilitate international recruitment process when needed. • Collect and track Recruitment Planner forms as well as approvals. • Organize interviews and Prescreening interviews. • Participate/facilitate in the national staff interviews and ensure transparency in the process. • Run background and reference checks and send regrets to unsuccessful candidates. • Ensure the recruitment files are complete and updated on the master folder with every recruitment. • Contract management of staff (including staff contracts, extension, amendments). • Using a variety of methods, including internet data mining, cold calling, online databases, social media, internal databases, employee referrals, career fairs, and other relevant sources to find candidates that meet the target profiles for open and upcoming vacancies. • Ensuring recruitment processes are in line with SCI regulations. Key Area 2: General HR Compensation & Benefits • Following up on the timely submission of approved attendance sheets and timesheets to support the preparation and processing of payroll for casual workers and consultants, in coordination with the CO HR Team. • Supporting the preparation, review, and reconciliation of payroll documentation related to casual workers and consultants to ensure accuracy and timely processing. • Managing offline leave requests for casual workers, ensuring alignment with attendance sheets and timesheets, and maintaining proper documentation and filing on the designated master folder. • Maintaining accurate and organized records of leave requests, attendance, and payroll-related documents for casual workers in line with HR procedures and documentation standards. Key area 3: Onboarding and Off boarding • Ensure all new employees are properly oriented on SCI policies and procedures, including HR policies, safeguarding, and workplace expectations. • Deliver and coordinate HR induction sessions for new joiners and relevant staff, using SCI onboarding system (Passport to Success) and supporting structured induction plans. • Send welcome packages and ensure completion of mandatory online trainings within the first 3 months, with regular follow-up, tracking, and quarterly reporting. • Support onboarding and offboarding processes, including creation and update of trackers, induction attendance, and training records. • Ensure complete and accurate documentation for all onboarding and offboarding processes, including signed forms, leave requests, exit interviews, and clearance documents. • Manage the leaver process, ensure return of SCI property in coordination with Logistics, and conduct exit interviews where applicable. • Maintain updated, compliant, and confidential personnel records in line with HR standards. Key Area 4: Other • Other projects as defined by the HRC. • Be prepared to vary day to day activities and work pattern/hours in humanitarian response situations.