General Accountant AP/AR

Kaizen Firm

Key Responsibilities

• Receive, review, and process vendor invoices, matching against purchase orders and delivery receipts (3-way match).
• Ensure invoices are coded to the correct cost center, GL account, and project code in the ERP system.
• Prepare and process payment runs (ACH, wire transfers, checks) on scheduled payment cycles.
• Reconcile vendor statements and resolve discrepancies, short payments, and disputed invoices in a timely manner.
• Maintain accurate and up-to-date vendor master records including banking details and tax information.
• Monitor AP aging reports and communicate outstanding liabilities to the CFO/Finance Director and procurement team.
• Assist with month-end AP close including accruals for goods and services received but not yet invoiced.

Accounts Receivable

• Generate and issue accurate customer invoices in accordance with contract terms, delivery confirmations, and shipping documents.
• Post customer payments and apply cash receipts to the correct accounts in the ERP system.
• Monitor AR aging reports and proactively follow up on overdue accounts through written and verbal communication.
• Coordinate with sales and customer service teams to resolve billing disputes, short payments, and deduction claims.
• Prepare and distribute monthly customer statements as required.
• Support credit limit reviews by providing AR aging data and payment history to the CFO/Fiance Director.

Reconciliation & Reporting

• Perform regular reconciliations of AP and AR sub-ledgers to the general ledger.
• Assist in the preparation of weekly cash flow reports by providing accurate AP payment forecasts and AR collection projections.
• Support month-end and year-end close activities including account reconciliations and audit documentation.
• Prepare ad-hoc financial reports and analyses as requested by the CFO or finance leadership.

Compliance & Documentation

• Ensure all transactions comply with company policies, internal controls, and Saudi regulatory requirements including VAT (Zakat/GAZT).
• Maintain organized and audit-ready documentation for all AP and AR transactions.
• Assist with internal and external audit requests by providing supporting documentation and transaction histories.
• Support VAT return preparation by ensuring accurate tax coding on all invoices.