HR Admin Assistant

American Bureau of Shipping (ABS)

What You Will Do:

• Implement and maintain efficient administration processes for our EMEA region, using Microsoft Power Automate to streamline and manage periodic medicals.
• Continuously monitor medical expiry dates and work closely with managers and employees to ensure all required medicals are carried out on time and in line with company and regulatory requirements.
• Escalate not fit medical outcomes and complex matters to HR Business Partners for review and resolution.
• Maintain the existing network of occupational health service providers across our EMEA locations, and establish additional providers as required to meet business needs.
• Coordinate new joiner medicals for EMEA employees as part of recruitment and onboarding processes.
• Maintain knowledge of Occupational Health regulations in our EMEA locations, and work with HR colleagues and managers to review and update internal processes to ensure ongoing compliance.
• Maintain all occupational health processes / databases / systems / employee records etc., ensuring compliance with data protection and confidentiality requirements at all times.
• Provide additional HR administrative support across general HR lifecycle processes as needed.br>

What You Will Need:

Knowledge, Skills, and Abilities

• Excellent communication and influencing skills with the ability to build relationships at all levels with internal clients and external providers.
• Extensive previous administration experience, ideally in a multi-national environment.
• A team player, willing to pitch in and provide administrative support to the EMEA HR team as required.
• Highly organized and methodical, with great attention to detail, the ability to manage multiple tasks efficiently and a focus on accuracy and compliance.
• Strongly customer-centric with a commitment to providing consistently high levels of customer service to clients and stakeholders.
• Operational delivery focus, strong experience of managing high volume, process driven, cyclical workloads.br>
• Understanding of the safety critical nature of corporate occupational health processes and associated compliance requirements.
• Strong computer and technical skills, with at least intermediate level Microsoft product proficiency:br>
  Essential

• Excel able to manipulate data across multiple sheets and use key formulas (VLook-up, pivot tables etc.)
• PowerPoint and Word able to format and manipulate documents for greatest impact
• Outlook able to use to maximum effect to support efficiency for self and wider teambr>
  Preferred (Training will be provided if required)
• Power Automate able to map and manage automated process flows
• Project able to plan and track projects including reporting against milestones, etc.br>