HR & Admin Officer
Syrian American Medical Society Foundation
Employer Active
Posted 8 hrs ago
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Experience
3 - 8 Years
Education
Bachelor of Business Administration(Management)
Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Main tasks and responsibilities:
Key Admin & Human Resource Duties:
- Provide human resource metrics to country and regional leadership.
- Work with senior management to determine workforce needs, including staffing,
- Ensure SAMS Lebanon program human resource processes are in accordance with local labor laws.
- Ensure the application of administrative policies and procedures and provide recommendations for the development of work when needed.
- Oversee all service bills, rents and parking, etc., and inform the senior management of any developments.
Recruitment and orientation
- Ensure each position has a job description.
- Design a sourcing strategy to identify qualified candidates.
- Manage the interview process with relevant supervisors.
- Ensure effective orientation processes for new hires.
- Ensure all recruitment files are archived accordingly
Leave Administration
- Maintain appropriate leave documents in specific sites for local and standard staff.
- Every month ensure that similar information is maintained, at field office and at the level (if any), make sure appropriate documents are presented for leaves. as appropriate on time.
- Ensure proper implementation on HRIS for Leaves compensation and benefits and other HRIS functions
- Ensure Personnel files are updated and uploaded on HRIS
Payroll & Benefits Administration
- Provide all documents necessary for payroll preparation to Finance before the 29th day of the month to ensure new information is included in payroll for that month.
- Follow up regarding NSSF
- Annually review salary and benefit structure in relation to the market and make recommendations to the country representative, operations manager and regional on proposed changes.
Performance and professional development
- Implement a performance management system.
- Ensure each position has performance objectives.
- Implement a professional development system.
- Implement retention strategies and initiatives.
- Advise supervisors in determining appropriate disciplinary plans of action.
- Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets local labor laws.
Employees Relations
- Maintain good internal communications and relationship with departments and Field Sites and provide relevant information on time, as and when requested.
- Handling necessary HR related communications through email and telephone.
- Handle all staff-related issues and correspondence in accordance with the HR manual and the Labor Law.
HR Tasks and PSEA:
- Act as the focal point for PSEA
- Educate and empower staff to integrate PSEA principles into their daily work by and ensure adherence to
- standards of preventing, reporting, and responding to PSEA.
- Conduct PSEA training for all SAMS staff in Lebanon
- Participate in investigations when needed.
- Ensure SAMS organizational policies and systems are implemented properly by all stakeholders
- Participate in HR meetings or any other assigned meetings when necessary.
- Provide all needed documents and reports for several stakeholders.
Representation
- Represent SAMS in all relevant fora in relation to the position duties, e.g. NGOs, donors.
- Government Relations and Liaison with all relevant stakeholders.
- Ensure SAMS provides accurate and timely reports.
Office culture
- Promote and model a positive, professional and respectful office culture.
- Initiate team building initiatives.
Key Other Duties:
- Perform any other related duties assigned by your immediate supervisor.
- Reporting mechanism will be for functioning and technical advice to Immediate supervisor on monthly basis
Desired Candidate Profile
Mandatory Qualifications required
- University degree in any related field preferably Business Management.
- Minimum 3 years experience in Human Resources
- Desirable 5 experience in Human Resources
Languages
- Fluent written and spoken in Arabic
- Fluent written and spoken English
Competencies:
- Excellent written interpersonal communication skills.
- Administrative Principles
- Labor Law
- Recruitment & Selection
- Training and Development
- Payroll Management
- Computer proficiency with Microsoft Office (word, excel, PowerPoint).
- Gmail
Company Industry
- NGO
- Social Services
- Community Services
- Non-Profit
Department / Functional Area
- HR
- Human Relations
- Industrial Relations
Keywords
- HR & Admin Officer
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